Online Document Storage

Choose Wolfe For Your Online Document Storage Needs

Use Online Document Storage to help you get your HR paperwork organized.HR departments handle a plethora of paperwork related to performance reviews, onboarding, hiring, and other activities. However, HR workers are frequently overwhelmed by everything that needs to happen. Often they have to document performance reviews, keep track of employees’ certifications and licenses and work on completing onboarding paperwork. This all can easily become overwhelming and quickly spiral out of control. However, we offer an online document storage solution to organize this massive mess better.

About Our Online Document Storage

By keeping your HR documents in our online document storage, you can have fewer people in your HR department, saving you money. You will have less to worry about, and your HR department will run much smoother. There isn’t a better time to look into online document storage solutions than right now. Here at Wolfe, Inc., we take pride in our online document solutions for HR.

We not only assist you in efficiently storing and locating papers, but we also automate repeated operations and minimize the necessary but time-consuming task of HR documentation. Wolfe can give you back the hours you spent collecting and organizing documents, allowing you to focus on the people who are most important to you.

Wolfe can help you overcome these obstacles. Your documents are now searchable and organized in a simple manner. No longer will you need to waste time searching through paper files. It is all right there, online and easy to find!

It's Time to Work Smarter Rather Than Harder

Onboarding alone will most likely take up enough time in your day. However, it is merely one of several repetitive tasks that consume your time. You may substantially speed up those procedures with Wolfe’s automation tools. These tools include document requests and templates and help with workflow. Furthermore, this assists you in achieving extraordinary levels of efficiency. Wolfe will automate your difficult, repetitive operations, allowing you to accomplish more in less time.

Cloud file storage lets you securely view and manage employee papers from anywhere. Furthermore, Wolfe allows you to set up permissions to ensure that there is always control over who has access to what files. Your documents are safe with us, as we understand the importance of cyber security.

With our online document storage, you can centralize without sacrificing compliance. Maintain a separate folder for each employee while restricting access to some regions of employee files. Finding documents just got a lot easier by merging your electronic data and paper in one secure spot. Furthermore, because your filing cabinet is in the cloud, employees may safely access papers from anywhere, at any time. There is no need to have substantial filing cabinets full of documents that will most likely get lost and misplaced. You can save on office space, as well as time.

Types of Documents We Organize

Imagine if your documents were all in one location, easily accessible, and would tell you when something is outdated and is up for renewal. Our system can do all that and more. Take a look at all the documents our systems handle for you:

Training materials include records and resources for training.
Safety committee records, training materials, medical records, and incident reports are examples of safety and accident records.
Leave or vacation applications and accompanying documentation.
Attendance records, timesheets, pay stubs, and tax forms are examples of payroll records.
Personnel records include promotions, remuneration records, and performance evaluations.
Disciplinary records, separation documents, references, and records of unemployment
Plans offers and enrollment documents are examples of benefits paperwork.
Medical and healthcare records, as well as genetic information.
Disability records include disability information, accommodation requests, and leave requests.
Employee contracts include signed employee handbooks, non-compete, and confidentiality agreements, documented HR rules, and policy modifications.
Onboarding documentation, employee data, employment contracts, and supporting documents are all examples of hiring records.
Test results, interview notes, applications, resumes, position descriptions, and job advertisements are all examples of recruiting materials

Cloud file storage lets you securely view and manage employee papers from anywhere. Furthermore, Wolfe Inc. allows you to set up permissions to ensure that there is always control over who has access to what files. Your documents are safe with us, as we understand the importance of cyber security.

Advantages of an HR Online Document System

While developing file management procedures for your small business takes time, your investment will pay off in the following ways.

1. Compliance

The law is the most compelling justification for having a structured, effective HR document strategy in place. Several federal regulations mandate firms to keep specific personnel records.

Your document storage system aids in ensuring that you meet all applicable criteria.

2. Legal Safeguards

In addition to federal regulations, you must easily access employee documents to respond to regulatory audits and inquiries, employee complaints, and lawsuits.

If an employee files a discrimination complaint, for example, you may need to examine recruiting documentation, time and attendance records, performance reviews, and other documents.

If the complaint leads to an Equal Employment Opportunity Commission (EEOC) investigation, you may be required to furnish similar documents for an entire class of employees. Keep in mind these demands are frequently time-sensitive.

A document management policy ensures that you can quickly produce the complete HR documents you need without frustration.

3. Privacy and Security

Employers are also required by law to protect sensitive employee data, such as personal information, such as social security numbers, disability information and medical information, disability information, and other personal information.

To achieve those needs, an online document management system instills security protocols. There is no need to worry about locking physical files and securing computers and other information technology (IT) equipment when not in use. With Us, your data is protected.

4. Administrative Effectiveness

The only thing worse than slogging through a mountain of administrative paperwork is having to re-climb it, searching for records, and recreating missing data. A document management strategy is essential for efficient and structured human resource administration.

5. The Movement of Data

An efficient workflow is made possible by an effective document management system that facilitates document access and sharing. You can ensure that the proper documents are available to the right individuals on demand. Each document can be quickly located and shared when needed.

HR electronic document management improves data flow and access even more.

We understand how difficult it may be to keep track of a million paper papers, new laws, and expiration dates. We offer a simple platform that notifies, organizes, and simplifies your employee paperwork. Avoid the wasted time and irritation that so many firms experience when it comes to maintaining employee papers. You deserve more time to focus on the important things at your company. Furthermore, you’ll get that time and so much more with Wolfe.